* Immediate Start | Temporary Assignment (Approx. 1 Month) | 50%
* Proactive administrative professional who enjoys working in a varied environment
## About Our Client ##
Our client is a small international organisation.
## Job Description ##
Office Administration & Coordination
* Act as the main point of contact for visitors, suppliers and incoming enquiries.
* Ensure the smooth day-to-day operation of the office.
* Manage office supplies, equipment and workplace resources.
* Coordinate maintenance, cleaning services, couriers and external vendors.
* Maintain a professional and welcoming office environment.
Executive & Administrative Support
* Provide administrative support to senior leadership.
* Coordinate calendars, meetings and travel arrangements.
* Maintain filing systems, records and documentation.
* Support various teams with administrative and organizational tasks.
* Handle data entry and document management activities.
Meetings, Travel & Events
* Organize internal meetings and external appointments.
* Coordinate travel bookings and related logistics.
* Support the delivery of team events and meetings.
* Manage meeting rooms and catering arrangements where required.
Vendor & Facilities Management
* Liaise with suppliers and service providers.
* Support invoice administration and budget tracking activities.
* Monitor office-related expenses and ongoing requests.
* Ensure facilities issues are addressed efficiently.
## The Successful Applicant ##
* Minimum 5 years' experience in an Office Coordinator, Executive Assistant, Office Manager or similar administrative role.
* Previous experience within a non-profit, international organization or small structure is an asset.
* Strong organizational skills with the ability to manage multiple priorities.
* Proactive, service-oriented and solutions-focused mindset.
* Excellent communication and interpersonal skills.
* Ability to work independently and take ownership of responsibilities.
* High level of discretion and professionalism.
**Technical Skills**
* Strong command of Microsoft Office (Outlook, Word, Excel and PowerPoint).
* Experience with SharePoint or similar document management systems.
* Comfortable working in a fast-paced and hands-on environment.
**Languages**
* Fluent English and French are required.
## What's on Offer ##
**Contract Details**
* Temporary assignment of approximately one month.
* 50% workload (20 hours per week).
* Immediate availability required.
* Geneva-based position.
Quote job ref
JN-092026-7109821
Job Function
Office & Management Support
Specialisation
Team Secretary
Industry
Not For Profit
Where
Geneva
Contract Type
Interim
Job Reference
JN-092026-7109821