The position was mainly established for the purpose of supporting our Business Solutions Division. In general, the Proposals Engineer manages the tendering process, from the initial enquiry up to contract award and project handover. The candidate will be required to combine technical knowledge and common sense in order to provide assistance and support to the Team. Gradually, the candidate will interface with major national and international customers and will be assigned the proposal and tender of, often complex, high value engineering projects. Through time, the new Proposals Engineer will be required and be able to take full responsibility of the tender package during the preparation, finalization and submission phase, while additionally, shall actively monitor the tender during the client process phase through to successful award. It is essential that the person is able to prioritize and delegate work and ensure that the allocated tasks are accomplished on time and accurately. Co-ordination with the Project Manager during the project execution is often required.
Responsibilities
• Reviewing of Invitation to Tender (ITT) documents, understanding, analyzing and accurately assessing all ITT requirements
• Summarizing of the ITT package so that an initial ‘Bid’ or ‘No Bid’ decision can be made
• Involvement in the development of the proposals strategy for the tender
• Liaison with internal departments to ensure that all relevant input received is compliant with ITT requirements
• Preparation and issue to client of appropriate and concise commercial and technical requests for clarification to client during the tender period
• Ensuring timely delivery of the tender documents
• Dealing with ongoing clarifications/ negotiations in a timely and efficient manner
• Attendance of, and presiding when required, internal tender review meetings
• Attendance at client tender clarification meetings/negotiations, including the management and organization of all required client endorsed changes to previously submitted tenders
• Maintaining communication with client and support in obtaining client feedback on tenders submitted
• Receiving and understanding post-contract feedback, obtained from executed projects, for use in future bid efforts
• Documenting and filing, in an organized manner, of all relevant tender correspondence and data
• Handover of all relevant tender documentation to Project and Contract teams following contract award and attendance of Project start-up meetings when required
• Assistance and support in preparing reports of progress and improvement, day-to-day operations, performance improvement and training as required
• Adhering to all compliance and auditing requirements for the conduct of ethical and transparent operations including the compliance to all Asso Group policies, guidelines and procedures
• Complying with Health, Safety and Environmental policies and procedures and compliance with all audits and inspections
• Overseas travelling and offshore participation in line with business requirements
• A higher university degree in Engineering, if possible supplemented by basic project management skills
• Clear and effective oral and written communication skills in English language
• Proficient knowledge of Microsoft Office, Project Scheduling and CAD software required
• Additional working knowledge of other foreign languages, (e.g. Italian, German, French etc.) are not prerequisite but are to be considered as extra skills
• Additional working knowledge of subsea design suites (e.g. OrcaFlex suite) are not prerequisite but are to be considered as extra skills
• Additional basic knowledge of contract management, contractual aspects and FIDIC are not prerequisite but are to be considered as extra skills
• More than 3 years related engineering/tendering experience
• Other working experience in similar positions is under consideration as well