* Ensure the smooth day-to-day running of the Geneva office
* Provide administrative support to senior management - 4 days per week
## About Our Client ##
Our client is a FMCG.
## Job Description ##
Reporting to the General Manager, the Office Assistant will play a key role in maintaining an efficient, organized and welcoming workplace. Acting as a central point of contact for employees, visitors and external partners, this position combines office coordination, administrative support and facilities management responsibilities.
Key ResponsibilitiesOffice Operations & Facilities Management
* Act as the first point of contact for employees, visitors, suppliers and incoming calls.
* Ensure the smooth day-to-day operation of the office environment.
* Manage office supplies, stationery and workplace equipment.
* Coordinate maintenance requests, cleaning services, courier providers and other office-related vendors.
* Oversee security access, parking allocations and general facilities administration.
* Ensure office spaces remain professional, organized and fully operational.
Administrative Support
* Provide comprehensive administrative support to the General Manager.
* Coordinate calendars, meetings and travel arrangements.
* Prepare presentations, reports, correspondence and business documents.
* Support various departments with administrative and organizational tasks.
* Maintain accurate filing systems and company records.
* Perform data entry and document management activities as required. \[Office Assistant | PDF\]
Vendor & Budget Coordination
* Manage relationships with external service providers and suppliers.
* Assist with invoice review and administrative budget tracking.
* Monitor office-related expenditures and support cost control initiatives.
* Ensure timely processing of office and facilities-related requests.
Meetings, Travel & Events
* Organize internal meetings and external appointments.
* Coordinate business travel, accommodation and related logistics.
* Support the planning and execution of company events and team activities.
* Ensure efficient meeting room management and hospitality arrangements.
Mail & Correspondence
* Manage incoming and outgoing mail, parcels and courier deliveries.
* Coordinate communication with internal and external stakeholders.
* Handle confidential information with discretion and professionalism.
## The Successful Applicant ##
Experience
* Minimum 5 years' experience in an Office Assistant, Office Coordinator, Executive Assistant or similar administrative support role.
* Previous experience within an international, corporate or fast-paced environment.
* Strong experience supporting senior management is considered a distinct advantage.
Skills & Competencies
* Excellent organizational and multitasking abilities.
* Strong attention to detail and ability to prioritize effectively.
* Service-oriented approach and proactive mindset.
* Excellent interpersonal and communication skills.
* Ability to work autonomously while collaborating effectively with multiple stakeholders.
* Positive attitude, flexibility and willingness to contribute beyond core responsibilities.
* High level of discretion and professionalism.
Technical Skills
* Proficiency in Microsoft Office Suite, particularly Outlook, Word, PowerPoint and Excel.
* Experience using SharePoint and document management systems.
* Strong administrative and organizational capabilities.
Languages
* Fluent French and English are essential.
* Additional European languages would be an asset.
## What's on Offer ##
**Contract Type:** Fixed-Term Contract (6 Months)
**Work Schedule:** 60% (4 Days per Week)
**Start Date:** Immediate Availability Preferred
Quote job ref
JN-092026-7104684
Job Function
Office & Management Support
Specialisation
Office Manager
Industry
FMCG (Fast Moving Consumer Goods)
Where
Geneva
Contract Type
Interim
Job Reference
JN-092026-7104684