Executive Assistant

Now Hiring! Full-Time Executive Assistant Avamere -7635 SW Durham Road, Tigard, Oregon 97224 Apply online at https://teamavamere.com/ The Executive Assistant supports Avamere' s executive-level leadership with dedicated executive administration and support of scheduling, travel plan and departmental event coordination, and streamlining administrative processes. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives. Essential Duties and Job Responsibilities ·        Provide leadership with extensive and continuous calendar management, domestic travel management, expense management, event registrations and detailed meeting plan management, and all other executive support. ·        Act as representative of leadership regarding internal and external relations and correspondences and screening communications. ·        Coordination of meetings, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc. ·        Arrange on- and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed. ·        Ensure that executive leadership is informed of priorities, deadlines and challenges. Assist executive leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval. ·        Independently perform special projects that require a combined knowledge of administrative needs and technical operations. ·        Complete accurate and detailed leadership department expense reporting and other departmental reports. ·        Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority. ·        Assist with contract administration as needed including obtaining signatures, scanning and electronic filing. ·        Track internal and external contacts and maintain contact database. ·        Utilize efficient time management with the nuances of complex administrative assistance at the executive level. ·        Maintain confidentiality in all aspects of team and company information. ·        Operate independently with minimal supervision. ·        Provide back-up administrative support to other departments as necessary. ·        Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends). ·        Other duties as required. Education ·        5+ years of experience supporting administrative functions at the executive level Experience ·        Experience working in healthcare preferred ·        Ability to thrive in a fast-paced environment and operate with a high sense of urgency ·        Ability to show and demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities, and varying workloads ·        Ability to observe strict confidentiality in all aspects of services provided ·        Strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external clients ·        Highly developed written communication skills, including report writing, presentations, email correspondence and verbal communication skills, particularly in dealing with people of diverse backgrounds ·        Advanced experience in in Microsoft Windows operating systems and Microsoft Office applications including Microsoft Word, PowerPoint, Excel, and Outlook ·        Excellent calendar management skills and demonstrated history of complex scheduling with consistent follow through ·        Proven ability to work independently ·        Strong organization and prioritization skills; demonstrated history of successfully managing multiple concurrent initiatives and maintaining one’s own workflow ·        Demonstrated ability to meet project deadlines ·        Ability to anticipate needs, resourcefulness and responsiveness are essential ·        Ability to consistently strive for excellence and exercise good judgment. ·        Dependability, dedication, and independence ·        Understanding of HIPAA and importance of privacy of patient data ·        Ability to work well under pressure while maintaining a professional demeanor