Ref 2585224 \| Date: 13 Oct 2026
Our client is a leading international organization seeking a proactive and service\-oriented **Facilities Coordinator** to support the smooth operation of its Geneva headquarters. This role plays a key part in delivering an exceptional workplace experience through facilities management, office coordination, vendor supervision and employee support services.
Facility Coordinator for 12 months
Our client is an international company.
**Missions**
### Facilities \& Office Management
* Coordinate the daily operations of the Geneva office and ensure workplace services run smoothly.
* Liaise with building management and external service providers to maintain high standards across the office.
* Monitor office facilities, meeting rooms, common areas and kitchen spaces to ensure they remain fully operational and presentable.
* Support office refurbishment and workplace improvement projects, coordinating logistics and communication with employees.
* Ensure compliance with security procedures and workplace regulations.
### Vendor \& Service Provider Management
* Coordinate third\-party vendors and service providers, ensuring contractual service levels are met.
* Monitor supplier performance and resolve operational issues as required.
* Support procurement activities, including purchase order creation and expenditure tracking.
### Reception, Mail, Courier \& Administration
* Manage incoming and outgoing mail, courier shipments and related documentation.
* Monitor courier expenses and maintain accurate records.
* Support administrative processes and maintain facilities documentation.
* Act as a key point of contact for employees, visitors and guests.
* Manage reception\-related activities, office mailboxes and general workplace requests.
* Coordinate visitor arrangements and provide a professional and welcoming office experience.
### Meetings \& Events
* Coordinate internal meetings, workshops, business lunches and events.
* Arrange catering, room set\-up and related logistics.
* Ensure a seamless experience for participants and visitors.
**Profil du candidat**
* Previous experience in Facilities Management, Office Management, Workplace Experience, Hospitality or a similar operational role.
* Strong organisational skills with the ability to manage multiple priorities simultaneously.
* Experience coordinating external vendors and service providers.
* Excellent customer service and stakeholder management skills.
* Hands\-on, proactive and solution\-oriented mindset.
* Comfortable working independently within a dynamic international environment.
* Proficiency in Microsoft Office applications.
* Fluent English required; French would be considered a strong advantage.
**Conditions et Avantages**
* Opportunity to join a prestigious international organization.
* Diverse and visible role combining facilities, workplace services and office operations.
* Collaborative multicultural environment.
* Central Geneva location.
* Attractive compensation package.
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