Real Estate Operations Coordinator

Real Estate Operations Coordinator – Property Management, Leasing & Tenant Coordination Full-Time | Remote | U.S. Business Hours About the Role At Pavago , one of our clients is hiring a Real Estate Operations Coordinator to support the day-to-day operations of residential and commercial property portfolios. This is a hands-on operations role focused on tenant communication, leasing, maintenance coordination, property management systems, and owner reporting . You’ll work closely with tenants, vendors, property owners, and internal teams to keep property operations organized, responsive, and running smoothly. What You’ll Own Tenant & Leasing Coordination • Respond to tenant inquiries regarding rent, leases, maintenance, and property policies • Process leases, renewals, applications, and tenant onboarding documentation • Send rent, renewal, and compliance reminders • Maintain accurate tenant files and signed documentation • Support property listings across Zillow, Apartments.com, MLS, and similar platforms Property Management Systems • Maintain accurate records in Yardi, AppFolio, Buildium, or similar platforms • Track rent collections, delinquencies, occupancy, vacancies, and late fees • Maintain rent rolls, occupancy trackers, and operational reports • Keep tenant and property records accurate and up to date Maintenance & Vendor Coordination • Create and assign maintenance work orders • Coordinate scheduling between tenants and vendors • Track maintenance requests through completion • Follow up proactively on outstanding issues • Verify vendor invoices against completed work Owner Reporting & Operations • Prepare owner statements, occupancy reports, vacancy updates, and operational summaries • Provide visibility into rent collections, leasing activity, and open maintenance issues • Ensure reporting is accurate and delivered on time Documentation & Compliance • Maintain organized, audit-ready property documentation • Support compliance with Fair Housing requirements, lease procedures, and applicable landlord-tenant regulations • Ensure applications, inspections, agreements, and tenant records are properly maintained Requirements • 2+ years of experience in property management, leasing coordination, real estate operations, or property administration • Hands-on experience with Yardi, AppFolio, Buildium, or similar property management software • Experience with leasing documentation and tenant communication • Understanding of rent collection and maintenance workflows • Strong Microsoft Office and Google Workspace skills • Excellent written and verbal English communication • Strong organization, attention to detail, and follow-through • Comfortable working remotely during U.S. business hours Nice to Have • Experience supporting portfolios of 100+ units • Residential, commercial, or mixed-use property experience • Multi-state property management exposure • Familiarity with DocuSign or Dotloop • Experience with security deposits, owner statements, trust accounting, or property accounting workflows What Success Looks Like • Tenant inquiries and maintenance requests are handled promptly • Leases and property documentation remain accurate and organized • Rent, occupancy, and delinquency records stay current • Maintenance work orders move efficiently from request to completion • Owners receive timely, reliable updates • No important follow-ups or operational details fall through the cracks Why Join • Fully remote opportunity • Hands-on ownership across property operations • Exposure to leasing, tenant relations, maintenance, reporting, and compliance • Direct impact on tenant experience and portfolio performance • Growth opportunities into Property Manager, Operations Manager, or Portfolio Coordinator roles Interview Process • Initial Application Review • Spark Hire Intro Video • Interview with Pavago Recruiter • Client Interview • Offer & Onboarding Apply Now If you have experience in property management or real estate operations , know your way around property management systems, and can confidently coordinate tenants, leases, vendors, and day-to-day workflows, we’d love to hear from you. #RealEstateOperations #PropertyManagement #LeasingCoordinator #AppFolio #Yardi #Buildium #RealEstateJobs #PropertyManagementJobs #RemoteJobs Originally posted on Himalayas