Executive Assistant - Remote Healthcare

Are you the person who keeps things moving, spots what needs to happen next, and makes sure nothing falls through the cracks? We’re looking for a Remote Executive Assistant who can provide strong executive-level support while bringing structure, organization, and follow-through to a busy healthcare environment. If you’re proactive, detail-oriented, and naturally look for better ways to get things done, this could be a great fit. About Core-VA Solutions Core-VA Solutions is a healthcare-focused staffing company based in Sugar Land, Texas, with over 20 years of experience connecting U.S. healthcare organizations with skilled remote professionals. We value professionalism, accountability, innovation, and long-term partnerships — with both our clients and our people. The Role As a Remote Executive Assistant , you’ll support leadership with day-to-day executive and operational needs while helping keep projects, stakeholders, deadlines, and processes on track. This is more than a calendar-and-inbox role. We’re looking for someone who can take ownership, follow through, improve processes, and create systems that make work easier and more efficient. What You’ll Do Executive & Project Support • Manage inboxes, calendars, meetings, priorities, and executive follow-ups • Coordinate projects, deadlines, deliverables, and communication across stakeholders • Follow up proactively with team members, clients, vendors, and partners until tasks are completed • Prepare dashboards, reports, meeting notes, action items, and status updates • Coordinate Advisory Board meetings, including scheduling, agendas, minutes, and follow-ups Process Improvement & Documentation • Identify opportunities to improve workflows, systems, and recurring processes • Create and maintain SOPs, workflows, checklists, and process documentation • Help develop practical systems, dashboards, and automation workflows where appropriate • Organize compliance documentation and track regulatory correspondence and deadlines Communication & Content Support • Handle professional email and phone communication with internal and external stakeholders • Support occasional website updates and social media content creation • Create simple graphics or content using Canva when needed What You’ll Bring • Experience as an Executive Assistant, Virtual Assistant, Administrative Coordinator, or similar role • Strong organizational, project coordination, and follow-through skills • Experience supporting executives, managing multiple priorities, and coordinating stakeholders • A proactive process-improvement mindset with experience creating SOPs or improving workflows • Excellent written and verbal English communication • Strong attention to detail and ability to work independently • Comfortable with Microsoft 365, Excel, Asana, Trello, or similar tools • Familiarity with Canva, social media, or content management tools is a plus • Healthcare, Home Health, IDD, nonprofit, or compliance experience is a plus Tools Microsoft 365 | Excel | Asana | Trello | iCareManager | LazyGrow | Canva | Meta Business Suite | Dashboard & Reporting Tools Experience with similar platforms is welcome. We value adaptability and the ability to learn new systems.