· Accurately complete parts requests from inception, ordering process, to receiving and distributing parts to technicians.
· Communicate with vendors on parts and service ETA’s
· Check and verify parts received, mirror match
· Inspect parts for damage and negotiate with tech on repair times to panels
· Post parts invoice using complete Shop procedures the day order arrives
· Scan all invoices and necessary documents into complete shop the day the order arrives
· Return parts and collect credits from vendor
· Responsible for all vehicle sublet items (wheels, glass, bumpers, etc.)
· Review necessary supplement parts with tech
· Communicate with estimator any vehicle parts or sublet needs
· Communicate with body technicians and mechanics on any parts needs
· Responsible for repair order documentation
· Assure parts are tagged and stored properly to prevent damage
· Responsible for parts office and parts shelves to be clean and organized at all times
· Negotiate with vendors when necessary when parts are damaged, and an additional discount is needed.
· Ensure that we are receiving the correct discounts per vendor
· All parts ordered must have a purchase order in estimating system
· All invoices received daily must be posted by end of day.
· Keep accurate and detailed records to facilitate returns in a timely fashion. Follow up with vendors within 24 hours after returning a part to ensure credits are received and posted.
· Keep management and Estimators informed of discrepancies in quantity and quality of parts received.
· Use Parts Trader and OPS Trax
· File invoices daily.
· Requires entry to intermediate level experience in discipline
· Conducts routine tasks as directed
· Closely supervised with little latitude for independent judgment
Education: High School Diploma preffered. Driver’s license required.
Experience: 1+ years of related employment experience in a collision repair facility
Computer Skill: Basic knowledge of computer skills including data entry. Basic knowledge Microsoft Office (Word, Excel, PowerPoint)