Job Overview
The Accounts Receivable Billing Specialist gathers information from customer Account Managers on a monthly basis and ensures invoices are accurately prepared and submitted by designated due dates. This role supports the day-to-day billing and accounts receivable functions of the organization and requires strong attention to detail, ownership, and the ability to work efficiently within ERP and accounting systems.
We are seeking a detail-oriented professional with strong Excel and ERP experience who is comfortable working in a fast-paced environment with transactional tasks, documentation requirements, and customer communication responsibilities.
Key Priorities for Success in this Role
Invoice Handling & Problem Solving
• Ability to quickly interpret invoices and determine the correct billing category, supporting documentation, and next steps
• Comfortable handling uncertainty by identifying missing information, researching discrepancies, and escalating issues appropriately
• Create invoices and billing materials accurately and timely for customer submission
• Notify Account Managers of any billing disputes, discrepancies, or concerns requiring follow-up
• Distribution experience is a plus
ERP & Systems Experience
• Experience working within ERP systems performing transactional tasks, research, document attachments, invoice review, and account lookups
• Ability to learn internal system navigation and follow established procedures with minimal supervision
• Maintain accurate records and update customer account information within accounting systems
Detail Orientation & Throughput
• Highly detail-oriented with a low tolerance for errors
• Comfortable performing repetitive, detail-heavy transactional work while maintaining accuracy and consistency
• Demonstrates strong throughput and organizational skills in a deadline-driven environment
• Ensures billings are completed accurately and submitted prior to due dates
Communication & Ownership
• Asks questions early, documents answers, and works to reduce repeat issues over time
• Communicates concerns clearly and tracks open items through resolution
• Maintains professionalism and strong working relationships with customers, Account Managers, and field personnel
• Confident communicating over phone and email regarding billing and payment matters
Additional Responsibilities
• Assist with research and resolution of billing or payment discrepancies
• Support internal reporting and audit documentation requests as needed
Job Overview
The Accounts Receivable Billing Specialist gathers information from customer Account Managers on a monthly basis and ensures invoices are accurately prepared and submitted by designated due dates. This role supports the day-to-day billing and accounts receivable functions of the organization and requires strong attention to detail, ownership, and the ability to work efficiently within ERP and accounting systems.
We are seeking a detail-oriented professional with strong Excel and ERP experience who is comfortable working in a fast-paced environment with transactional tasks, documentation requirements, and customer communication responsibilities.
Key Priorities for Success in this Role
Invoice Handling & Problem Solving
• Ability to quickly interpret invoices and determine the correct billing category, supporting documentation, and next steps
• Comfortable handling uncertainty by identifying missing information, researching discrepancies, and escalating issues appropriately
• Create invoices and billing materials accurately and timely for customer submission
• Notify Account Managers of any billing disputes, discrepancies, or concerns requiring follow-up
• Distribution experience is a plus
ERP & Systems Experience
• Experience working within ERP systems performing transactional tasks, research, document attachments, invoice review, and account lookups
• Ability to learn internal system navigation and follow established procedures with minimal supervision
• Maintain accurate records and update customer account information within accounting systems
Detail Orientation & Throughput
• Highly detail-oriented with a low tolerance for errors
• Comfortable performing repetitive, detail-heavy transactional work while maintaining accuracy and consistency
• Demonstrates strong throughput and organizational skills in a deadline-driven environment
• Ensures billings are completed accurately and submitted prior to due dates
Communication & Ownership
• Asks questions early, documents answers, and works to reduce repeat issues over time
• Communicates concerns clearly and tracks open items through resolution
• Maintains professionalism and strong working relationships with customers, Account Managers, and field personnel
• Confident communicating over phone and email regarding billing and payment matters
Additional Responsibilities
• Assist with research and resolution of billing or payment discrepancies
• Support internal reporting and audit documentation requests as needed