Administrative Coordinator - Part-Time (Long-Term, Stable Schedule)

Nippon Shokken U.S.A. is the leading sauce and seasoning manufacturer in Japan, and trying to expand the business more in the US. ◆ MISSION Make America tastier and more convenient as Japan's No. 1 Sauce Company. ◆ JOB SUMMARY We are seeking an experienced administrative professional who values a stable work schedule and enjoys supporting daily office operations. This position is ideal for someone looking for consistent weekday hours and a long-term opportunity with a growing company. Candidates seeking short-term, seasonal, or temporary employment may not be the best fit. ◆ WORKING HOURS • Monday through Friday • 4 hours per day (11:00 am - 3:00 pm) • Consistent weekly schedule ◆ ESSENTIAL DUTIES • Process receipts for everyone in the office. Understanding correct information and process for reimbursement. • Put receipt information in purchase item list and submit to headquarters within due date. • Manage, fill out, and submit time attendance sheet • Manage and make customer list, NET pricing form, Terms and Conditions, and contracts. • Troubleshoot for any shipping problems. • Process orders from customers and also the ones forwarded from sales reps. • Update customer list when needed. Update AR list daily. • Contacting customer’s accounting department through calls or email to have payments made within due date. • Make sample kits. • Help send DMs. Help ship out any packages. • Update target sales sheet for each customer. • Make appointments with customers. • Check stock of office supplies and order upon manager’s approval. • Manage and check sample stocks twice every month (mid-month and end of the month). Order them upon manager’s approval. • Take phone calls. • Receiving packages. • Manage morning announcements and company notices. • Report to manager about daily progress, problems and proposals. • Other tasks asked by the manager. • Job duties are not limited to list above. • Legally authorized to work in the U.S. without current or future sponsorship for employment VISA • Valid driver license • Report to office every morning in own or public transportation • Read, write and speak business level English • Ability to lift min. 40 pounds • Able to type 30 words within 1 minute without any mistakes • Ability to stay seated 4+ hours • Ability to use MS Office Suite (PowerPoint, Excel, Word, Outlook), Windows operation system, and Google • Comply with company rules • Follow company policies • Punctual • Focus on the task given by the company • Is honest, tenacious and can work continuously • Collaborate and cooperate with own department and other departments • Able to prioritize tasks and manage time well • Keep company and customer information (price, product, inventory, sales data etc.) confidential • Take manager’s and supervisor’s advice and suggestion honestly to improve one’s speech, conduct and behavior • Able to manage tasks with precision and speed • Adaptive to various cultures