Office Manager

TORQCOMMODITIES — Baar, CH — inconnu

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Published on 2 September 2026 · first appeared in our records on 2 September 2026.

Stable posting: first seen on 2 September 2026, with no abnormal reposting.

This posting shows no salary — 0% of open autre postings in CH do.

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Office Manager & Personal Assistant to the Director – 60% Employment: Part-Time, 60% Reports to: Director Driving Licence: Required Own Car: Strongly preferred Role Overview We are looking for a highly organised, proactive, trustworthy, and flexible Office Manager & Personal Assistant to the Director . This is a varied and hands-on position combining office management, international travel coordination, executive assistance, and personal support to the Director . Alongside ensuring the smooth day-to-day operation of the office, the successful candidate will provide direct support to the Director with both professional responsibilities and selected personal and family-related arrangements. The role requires a high degree of discretion, flexibility, reliability, and confidentiality , as well as the ability to manage changing priorities and handle ad hoc requests independently. Key Responsibilities Office Management • Manage the day-to-day operation and organisation of the office. • Ensure a professional, efficient, and welcoming office environment. • Coordinate office supplies, equipment, maintenance, repairs, and external service providers. • Liaise with building management, suppliers, couriers, cleaning services, and other vendors. • Manage incoming and outgoing correspondence, deliveries, and documentation. • Coordinate meeting rooms, visitors, internal meetings, lunches, and company events. • Maintain office records, contracts, invoices, and administrative documentation. • Support onboarding arrangements for new employees and international visitors. • Handle general administrative and operational matters as required. Travel Management • Coordinate domestic and international travel for the Director and, where required, other members of the team. • Arrange flights, hotels, trains, transfers, rental cars, and accommodation. • Prepare and maintain detailed travel itineraries. • Coordinate business and private travel arrangements for the Director. • Manage last-minute travel changes, cancellations, and rebookings. • Arrange accommodation for employees and international visitors. • Provide accommodation and travel confirmations required for visa or immigration purposes. • Liaise with travel agencies, hotels, airlines, and other service providers. Personal & Executive Assistance to the Director • Provide direct day-to-day business and personal support to the Director . • Manage the Director's professional and personal calendar, appointments, meetings, and reminders. • Coordinate meetings and appointments across different locations and time zones. • Organise business and private travel, restaurant reservations, appointments, events, and other arrangements. • Handle correspondence, documentation, administrative follow-up, and confidential matters on behalf of the Director. • Coordinate selected household and family-related administrative matters when required. • Assist with researching and arranging new accommodation/apartments , including contacting agencies, organising viewings, gathering information, and coordinating related administrative matters. • Assist with relocation arrangements and other practical requirements. • Support occasional family logistics, including school pick-ups or drop-offs for the Director's children when required . • Handle occasional collections, deliveries, purchases, appointments, and other personal errands. • Liaise with schools, property agents, service providers, restaurants, hotels, and other external contacts when requested. • Assist with gifts, reservations, private events, appointments, and other personal arrangements. • Provide ad hoc support with personal or family matters according to the Director's requirements. • Handle all professional, personal, and family-related information with the highest level of confidentiality and discretion . Candidate Profile • Previous experience as an Office Manager, Personal Assistant, Executive Assistant, Family PA , or similar position. • Comfortable providing a combination of corporate and personal assistance. • Highly organised with excellent time-management and multitasking abilities. • Proactive and able to anticipate requirements rather than waiting for detailed instructions. • Strong problem-solving skills and a practical, hands-on attitude. • Flexible and comfortable managing changing priorities and occasional last-minute requests. • Professional, trustworthy, and highly discreet. • Strong communication and interpersonal skills. • Experience organising international travel and complex itineraries. • Comfortable dealing with senior stakeholders, suppliers, property agents, schools, and private service providers. • Good knowledge of Microsoft Office, particularly Outlook, Word, Excel, and Teams. • Fluent English required; additional languages are an advantage. Mobility & Flexibility • Valid driving licence required. • Own car strongly preferred. • Must be comfortable driving locally when required for business or agreed personal-assistance duties. • Flexibility is important, as occasional ad hoc requirements may arise outside the normal routine. Working Arrangement This is a 60% part-time position requiring regular physical presence due to the office-management and PA responsibilities. The position is particularly suited to someone who enjoys a varied role and is equally comfortable managing an office, coordinating international travel, supporting a Director's schedule, researching an apartment, or assisting with an unexpected personal arrangement. The successful candidate will be a trusted and reliable point of support to the Director , capable of handling both business and personal matters with professionalism, initiative, discretion, and good judgement.