Overview:
We are seeking a highly capable Executive Assistant to support senior leadership. This role requires someone proactive, organized, discreet, and able to anticipate needs before they arise.
The ideal candidate has strong judgment, excellent communication skills, and the ability to manage multiple priorities while maintaining attention to detail. This is a full-time, in-office role (5 days per week).
Key Responsibilities
• Manage complex calendars, meetings, and travel arrangements
• Prioritize and coordinate daily schedules with foresight and efficiency
• Prepare meeting briefs, summaries, and follow-up action items
• Handle confidential information with discretion and sound judgment
• Draft and respond to emails and communications on behalf of leadership
• Organize documents, reports, and internal processes
• Anticipate operational gaps and proactively solve problems
• Coordinate across teams and external stakeholders
• Track key deadlines and ensure deliverables are completed on time
• Support ad hoc projects and strategic initiatives
What We’re Looking For
We are looking for someone who:
• Is highly organized and detail-oriented
• Has strong common sense and good judgment
• Can discern privacy-sensitive information and handle confidential matters responsibly
• Communicates clearly and professionally (written and verbal)
• Thinks through processes before executing
• Has strong memory and follow-through
• Is service-oriented and takes pride in supporting others
• Can multitask without compromising quality
• Remains calm and composed under pressure
• Takes ownership and responsibility seriously
• Experience supporting C-suite or senior executives;
• Background in hospitality, operations, consulting, or high-service environments;
• Experience managing travel, events, and high-level coordination;
• Strong proficiency in productivity tools (Google Workspace, Microsoft Office, etc.)
• Bachelors Degree with 2-4 years of experience.