Corporate Governance Associate

Overview •  World Business Lenders (WBL) is a privately held portfolio lender specializing in real estate-secured business loans for underserved businesses. WBL operates with a fully remote, multinational workforce and an experienced executive leadership team. • Typically, the work schedule is from 9:00 AM to 6:00 PM Eastern Time, Monday through Friday, though additional hours may be required based on business needs. About the Role • WBL is seeking a Corporate Governance Associate to support entity maintenance, corporate filings, governance approvals, recordkeeping, intellectual property administration, and corporate-structure projects. The Associate will maintain accurate entity data, coordinate signatures and filings, track deadlines, and keep governance records complete and accessible. What Success Looks Like • Keeps entity profiles, calendars, minute books, organizational charts, and filing records accurate and current. • Coordinates approvals, signatures, filings, and follow-up without missed deadlines. • Produces complete, well-organized records for audits, transactions, and diligence requests. • Identifies discrepancies, missing documents, and standing issues and escalates them promptly. What You'll Be Doing (Core Responsibilities) • Entity and Records Administration • Maintain entity profiles, officer and director information, addresses, registered-agent records, ownership data, and organizational charts. • Organize and update minute books, charters, bylaws, operating agreements, resolutions, consents, certificates, and related records. • Process approved updates to entity information and confirm consistency across internal systems and external portals. • Respond to authorized requests for governance documents and entity information using established controls. • Filings and Good Standing • Maintain calendars for annual reports, renewals, foreign qualifications, franchise filings, registered-agent matters, and other recurring obligations. • Prepare and coordinate approved filings, certificates, applications, cover letters, and supporting documentation. • Monitor filing status, obtain evidence of acceptance, and maintain good-standing certificates and official correspondence. • Identify approaching deadlines, rejected filings, discrepancies, and delinquent items for escalation. • Governance Approvals and Project Support • Prepare standard resolutions, written consents, incumbency certificates, signature packets, and meeting materials using approved templates. • Coordinate reviews, approvals, electronic signatures, notarization, filing, and final record retention. • Support entity formations, dissolutions, qualifications, reorganizations, transactions, audits, and diligence projects. • Assist with administrative tracking of intellectual property registrations, renewals, assignments, and supporting records. • Reporting and Quality Control • Prepare routine reports on entity status, open actions, upcoming obligations, missing records, and filing completion. • Perform periodic comparisons of entity data and governance records and help resolve inconsistencies. • Maintain standard trackers, checklists, templates, naming conventions, and document-retention practices. • Protect confidential and privileged information and follow established quality-review procedures. • Education • Bachelor's degree in legal studies, business, finance, accounting, or a related field; equivalent relevant experience may be considered. • Paralegal or corporate-governance coursework or certification is preferred. • Required Experience • 2+ years of experience in corporate governance, entity management, corporate legal operations, paralegal support, or a related administrative function. • Experience maintaining entity records, preparing filings, coordinating signatures, or organizing minute books is preferred. • Ability to manage detailed, deadline-driven work across multiple entities and jurisdictions. • Strong written communication, document-control, and quality-review skills. Preferred Background / Industry Experience • Financial services, commercial lending, private lending, banking, fintech, specialty finance, mortgage lending, or another highly regulated industry. Specific Technical Skills Needed • Entity data, governance calendars, and corporate records administration. • Corporate filings, resolutions, consents, and signature coordination. • Organizational charts, minute books, and document repositories. • Microsoft Office and experience with entity-management or registered-agent platforms. Key Competencies • Attention to detail • Organization • Follow-through • Discretion • Clear communication • Problem-solving Remote Work Requirements • Stable, reliable internet connection. • Professional and dedicated remote working setup. • Ability to work effectively across a remote, multinational organization and maintain confidentiality.