Role Overview
Global Admin ensures seamless office operations and strict adherence to Global Standards. This
role requires a professional with high analytical proficiency, a results-first mindset, and the ability
to proactively spot and eliminate operational inefficiencies. The role carries clear ownership for
administrative initiatives and office-related projects, ensuring delivery on time, on budget, and
without disruption to core business operations.
Key Responsibilities
Project Management & Execution
• Own and deliver office-related projects end-to-end (e.g. facility upgrades, office moves,
system implementations), from initiation to formal close;
• Define scopes, timelines, budgets, and dependencies; actively manage risks and intervene
early where delivery is at risk;
• Provide concise, fact-based progress updates, including blockers, corrective actions, and
escalation recommendations.
Procurement & Vendor Management
• Execute procurement strictly in line with company SOPs, including vendor onboarding and
KYC requirements;
• Prepare and submit Procurement Forms for COO approval prior to any purchase or
commitment;
• Maintain accurate vendor records and ensure timely invoice and payment processing.
Travel & Logistics Coordination
• Coordinate end-to-end travel logistics for staff and visitors, including visas, accommodation,
and local transport;
• Manage the local transport fleet, ensuring servicing, compliance, and fuel controls are
maintained.
Compliance & Regulatory Liaison
• Ensure full adherence to local regulatory requirements and global compliance standards;
• Liaise with statutory bodies (Police, Fire Services, and regulators) to maintain continuous
office compliance
Requirements
• Education: University Degree; additional professional certifications in Project Management or
Administration are an advantage
• Communication: Highly articulate, professional English (spoken and written);
• Project Management: Proven ability to manage multiple workstreams simultaneously in
international, standards-driven environments;
• Analytical Ability: Demonstrated capability to identify process gaps, reduce waste, and
improve operational efficiency;
• Drive & Accountability: Highly organised, delivery-focused, resilient under pressure, and
comfortable operating within approval-driven and audit-heavy environments