The Laboratory & Facilities Operations Assistant supports the daily operation, readiness, safety, organization, and functionality of Stanbridge University’s instructional laboratories, classrooms, and learning spaces. This is a hands-on operations position combining laboratory and classroom setup, inventory and equipment management, facilities and logistics support, minor maintenance, and campus project assistance.
The position is responsible for ensuring assigned instructional spaces are clean, organized, stocked, functional, secure, and ready for students and faculty. Responsibilities include moving and arranging furniture and equipment, preparing instructional spaces, receiving and organizing supplies, conducting inventory counts, identifying maintenance or equipment issues, supporting campus events and projects, and resetting laboratories and classrooms following use.
The Laboratory & Facilities Operations Assistant supports a variety of instructional environments, which may include healthcare skills, therapy, simulation, virtual reality, cadaver, and science laboratories. Prior scientific or laboratory subject-matter expertise is not required. Successful candidates may come from laboratory operations, facilities, logistics, inventory, warehouse, maintenance, healthcare support, higher education operations, or similar hands-on environments.
This position requires someone who is comfortable performing physical work while also demonstrating initiative, organization, sound judgment, accountability, and problem-solving ability. The successful candidate will be expected to independently identify routine operational needs, take ownership of assigned responsibilities, and follow issues and projects through to completion.
As University operations continue to grow, this position may have the opportunity to assume expanded operational, project, or leadership responsibilities.
Proposed Work Schedule
Tuesday through Friday: 11:00 a.m. to 7:30 p.m.
Saturday: 6:30 a.m. to 3:00 p.m.
The work schedule may be adjusted based on instructional, laboratory, campus, or event needs.
Essential Functions
Laboratory, Classroom, and Instructional Readiness
• Prepare and stage laboratories, classrooms, simulation spaces, and other instructional areas for classes, demonstrations, events, and special activities.
• Ensure assigned classrooms and laboratories are open, clean, sanitized, organized, adequately stocked, and ready for students and faculty.
• Organize and distribute instructional materials, supplies, equipment, models, and learning resources according to faculty or departmental requirements.
• Prepare patient-care and healthcare instructional areas, including making beds, arranging equipment, and staging supplies as needed.
• Assist faculty and staff with physical setup of classrooms and laboratories, including equipment and basic technology setup.
• Clean and disinfect laboratory surfaces, equipment, instructional materials, and work areas in accordance with established procedures.
• Break down, clean, organize, and reset instructional spaces following classes, laboratory sessions, simulations, and events.
• Maintain the functionality, organization, accessibility, and professional presentation of assigned instructional spaces.
Daily Inspections and Operational Support
• Conduct routine inspections of laboratories, classrooms, storage areas, and other assigned campus spaces.
• Confirm that spaces are clean, organized, functional, appropriately stocked, and prepared for scheduled activities.
• Identify missing, damaged, malfunctioning, or improperly stored equipment, furniture, supplies, or instructional materials.
• Identify and communicate concerns involving lighting, HVAC, plumbing, furniture, technology, equipment, cleanliness, or safety.
• Resolve routine operational issues independently when they fall within the position's authority and training.
• Coordinate with appropriate University departments or building maintenance personnel when additional support is required.
• Respond promptly to laboratory, classroom, facilities, logistics, and maintenance requests.
• Communicate discrepancies, unresolved issues, and operational needs to appropriate departments or supervisors.
Inventory, Equipment, and Supply Management
• Monitor inventory levels for laboratory materials, instructional supplies, tools, equipment, parts, and consumable items.
• Conduct cycle counts, physical inventory checks, and stock reconciliations.
• Reconcile inventory discrepancies and investigate missing, damaged, or incorrectly recorded materials.
• Maintain accurate records of materials and equipment received, distributed, transferred, damaged, or removed from service.
• Receive, inspect, organize, label, store, and distribute incoming supplies, equipment, and materials.
• Track backordered, missing, damaged, or incorrectly delivered items and communicate discrepancies promptly.
• Maintain clean, orderly, accessible, and appropriately organized storage areas.
• Assist with ordering and replenishment of supplies and equipment in accordance with departmental processes and supervisor approval.
• Create and maintain spreadsheets and reports related to laboratory utilization, inventory, replenishment needs, equipment, maintenance, and operational activity.
• Generate inventory and operational reports, including information related to cycle counts and inventory accuracy, as assigned.
Facilities, Logistics, and Campus Support
• Move, transport, and arrange furniture, equipment, supplies, boxes, instructional materials, and other campus property.
• Assist with classroom, office, laboratory, meeting, and event-space setups and breakdowns.
• Support internal deliveries, equipment installations, relocations, furniture moves, and campus projects.
• Perform routine maintenance and minor repairs within the scope of the position's training and authorization.
• Safely operate common hand tools, power tools, carts, dollies, ladders, and genera