Executive Assistant, Office Manager & Personal Assistant (0001)
OCT Consulting is a business management and technology consulting firm that supports Federal Government clients. We provide consulting services in the areas of Strategy, Process Improvement, Change Management, Program and Project Management, Acquisition/Procurement, and Information Technology.
Position Overview
We seek a resourceful, driven Executive Assistant with a "can-do" attitude to provide comprehensive support to our CEO. This role combines office management, executive support, and personal assistance, requiring exceptional initiative, discretion, and the ability to seamlessly manage both professional and personal administrative needs.
Key Responsibilities
Executive & Personal Support:
• Manage complex calendars, coordinating business and personal commitments
• Handle all travel arrangements and detailed itineraries
• Pay personal bills, manage expenses, and coordinate with financial advisors
• Process mail, scan/organize documents, and maintain filing systems
• Coordinate personal appointments and household vendor relationships
• Prepare reports, presentations, and business documents
• Handle highly confidential matters with absolute discretion
Office Management:
• Oversee daily office operations and maintain an organized workspace
• Manage supplies, vendors, facilities, maintenance, and safety protocols
• Serve as the primary point of contact for office communications
• Plan and coordinate meetings, events, and team activities
• Manage the front desk, greet visitors, and manage incoming calls
Qualifications/Requirements
• U.S. Citizen
• Bachelor's degree preferred; an Associate degree with relevant experience is acceptable
• 2-4 years executive/office management experience (government contractor experience a plus)
• Proficiency in Google Workspace and MS Office Suite
• Experience supporting C-Suite executives highly desirable
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication
• Ability to work independently, prioritize competing tasks, and work outside standard business hours
• Resourceful problem-solver with initiative and drive
• Must commute to Tysons Corner/McLean, VA full-time
• What Sets You Apart:
• Proactive mindset - anticipating needs before they arise
• "Can-do" attitude with creative problem-solving abilities
• Ability to maintain professional boundaries while providing personal support
• Track record of handling sensitive information with complete discretion