Position Summary
This position is responsible for accurately recording and processing all invoices for payment in a timely manner, as well as, tracking other accounting information to ensure accurate financial reporting. As an integral part of all CQuence business functions, this role interacts with employees, customers and vendors as part of a team to assist with and facilitate the delivery of quality service. The position interacts with all departments and company management to help provide quality customer service.
Primary Duties and Responsibilities
• Manage invoices and purchase orders through the purchase to pay process.
• Work closely with supervisor and other department personnel within the company on matters pertaining to expenditures and purchasing.
• Interact with vendors to ensure quality service through timely and appropriate payment, including matters relating to discounts and pricing for the company.
• Monitor e-copy folders, investigate unmatched aged invoices and purchase orders.
• Transmit soft copy of invoices to appropriate e-copy folder.
• Responsible for accurate coding and processing of all invoices and ensuring all requests for payments have been approved by the appropriate authority.
• Familiar with state taxing authorities and ability to recognize when use tax is due. Ability to apply and code appropriate use tax when necessary.
• Audit on-line or manually generated employee expense reports for accuracy and completeness. Ensure proper management approval, accurate coding and timely processing.
• Maintain expense reports and mileage in company systems and spreadsheets. Assist in preparing year end mileage reports.
• Maintain and file all system generated audit trail reports. Update and maintain vendor payment files.
• Contact and work with vendors when necessary to resolve invoice issues.
• Maintain 1099 contracts for the company.
• Follow up on debits and returned items, warranty parts and credits due company.
• Maintain complete confidentiality regarding all aspects of company business within the accounting department.
• As an integral part of all CQuence business functions, interacts with employees, customers and vendors as part of a team to assist with and facilitate the delivery of quality service and helps to create a work environment conducive to solving problems.
• Required to remain drug free and abide by the Drug Free Workplace policy.
• Required to adhere to hospital credentialing requirements including but not limited to annual immunization, drug screening, background checks, etc. as dictated by sited Joint Commission policy.
Education and Experience
• Education : High School Diploma or equivalent. Associates degree preferred.
• Experience : Three years of experience in Accounts Payable.
• Computer literacy with advanced skills in Microsoft Excel.
• Ability to operate standard office equipment.
• Strong oral and written communication skills.
• A team player, cooperative. Able to interact with personnel at all levels in the company.
• Dependable with good attention to detail.
• Ability to work independently with autonomy to perform responsibilities.
Physical Requirements
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit (up to 90% of the workday), talk, see, finger/grasp, hear, walk or move from one location to another within the facility, lift (up to 15 pounds).